T & F League Information

2024 Track & Field League Information

2024 Commissioners:
Co-Meet Director: Alex Lemon, Arbutus alemon@sd61.bc.ca
Co-Meet Director: Shane Pask, Central spask@sd61.bc.ca

Parents please contact your school coach or AD for any questions regarding Track and Field before contacting the commissioners.

Link to 2024 Coaches Package

Link to 2024 Championship Schedule

Link to 2024 Championship Heats/Results

Link to Event Regulations and Procedures for Volunteers/Coaches

1. 2024 Dates and Times

#1 League Meet	Thursday, May 9	4:00 – 6:30 Mandatory COACHES’ MEETING @ 3:45
#2 League Meet	Thursday May 16	4:00 – 6:30 new- sprints and relays Mandatory COACHES’ MEETING @ 3:45
#3 League Meet	Monday May 27	4:00 – 6:00 Mandatory COACHES’ MEETING @ 3:45
#4 League Meet	Wednesday, May 29	4:00 – 6:00 Back Up Day + Relay Qualification and Boys Discus & 2000m FINAL Mandatory COACHES’ MEETING @ 3:45
SEEDING MEETING	Monday June 3	Mandatory COACHES’ SEEDING MEETING @ 4:00 at Cedar Hill
#5 Championship Meet	Wednesday, June5	9:00 – 3:30 Mandatory COACHES’ MEETING @ 8:45 AM

* * Volunteers to be present at UVic early enough so that they can set up the event and start on time.

2. Events

Track Events		Field Events
100m	800m	Shot Put	** Discus
200m	1200m	Long Jump	** Triple Jump
300m	** 2000m	High Jump
* Hurdles – Gr 6 – 60m – 24′ – 11m to first, 6.5m between, 16.5m to finish line – 6 total hurdles Gr 7 – 80m – 27′ – 12m to first, 7m between, 15.5m to finish line – 8 total hurdles Gr 8 Girls – 80m- 30′ – 12m to first hurdle – 7.5m between hurdles – 15.5m to finish line – 8 total hurdles Gr 8 Boys – 80m – 30′ – 12 m to first hurdle – 8m between hurdles – 12m to finish line – 8 total hurdles
4×100 m relay	** 4×200 m relay
** Note: depending on entries, all age groups in a gender, may be run off together, or otherwise combined

IMPLEMENT WEIGHTS	DISCUS (sector is 34.92 degrees)	SHOT PUT (sector is 34.92 degrees)
Gr 8 Girls	1 kg	6 lb
Gr 8 Boys	1 kg	6 lb
Gr 7 Girls	1 kg	4 lb
Gr 7 Boys	1 kg	6 lb
Gr 6 Girls	1 kg	4 lb
Gr 6 Boys	1 kg	4 lb

Age Categories:

All participating students must remain in their age groups (grades) for all events.
Athletes should compete in the grade in which they are registered – any exception to this
(i.e. having as student compete in a grade above or below) must be approved by the Meet Director.

3. League Meet Information

a) Entry limits: There will be 4 league Meets where athletes in grades 6-8 will be able to qualify for an event under competitive conditions. Athletes may compete in as many events as they wish within the possibilities of the schedule. COACHES TO ASSIST ATHLETES TO MAKE REALISTIC CHOICES FOR EVENT ENTRY FOR SAFETY, AND SO THAT EVENT SCHEDULES ARE NOT HELD UP.

8 students per age group & gender may represent their school on any given day of qualification.
For the 100m event 12 students per age group & gender may represent their school.

No ribbons will be awarded during League meets — Results will be processed after each league Meet and posted on the Athletic Association website. https://lowerislandschoolsports.ca/middle-schools/winter-sports/volleyball/spring-sports/track-and-field/results/

b) League Meet day procedure:
Coaches (Schools) must provide labels – “Avery”- 3.5 in long – approx 1/2 in. wide. – Please plan ahead to have stickers this size. The stickers may be pre-printed with the name, school and age group of every athlete. The event can be added to the label (sticker) on the day of the Qualifying Meet. Use ball point pen when stickers are handwritten, and in case of rain put sticker on inside of uniform to keep dry.Name tags (labels) have: Name, school, grade, gender, event—

Mary Kate Fastrunner Arbutus
Gr 6 Girls 100 m

Only the last runner for each relay team will need a sticker with their: school name, grade, gender, and event ie: (Arbutus – Gr. 6 – G – 4×100 relay)

Athletes check in with event officials, wearing their sticker
Track events: Upon the completion of their event the sticker will be taken off their shirt and placed on the judges result sheets that will be forwarded to the results press box.

Field events: Stickers are given to event official at check in. Note that athletes SHOULD CHECK IN UPON ARRIVAL and will be allowed to leave their field event to compete in a running event, but advance planning from you could help the athlete to finish their field event attempts without interruption for most events.

ii) Minimum standards: While the league philosophy is to encourage participation, the competition days are not meant to provide athletes with the chance to try events out for the first time. Coaches are not to be giving instructions during the athletes’ attempt and should not bring athletes to the competition having had no prior training.

High Jump: – Minimum start height is: gr 6–100cm, gr 7&8–110cm. Each jumper will be allowed a maximum of 9 attempts- so should judge when to enter the competition and which heights to “pass”. High jump heights will increase by 5 cm increments. Any athlete leaving high jump for a track event must re-enter the competition at the current height.

Long Jump: Due to the large number of entries, Horizontal (triple and long jump) officials have the right to organize the competitors into groups of 8 so that they take their warm up jump and 3 trials in a timely manner. Only the best attempt only will be measured. Students should be able to jump a minimum distance – as follows Girls 3.2m, Boys 3.3m

Shot Put– students should be able to put the shot a minimum distance- as follows

Gr. 6 girls 4.5m Gr. 7 girls 5.5m Gr. 8 girls 6.5m
Gr. 6 boys 5.5m Gr. 7 boys 6.5m Gr. 8 boys 7.5m

Discus
Shot Put and Discus: Officials have the right to organize the competitors into groups of five so that they take their warm up and 3 trials in a timely manner. Best attempt-or attempts beyond a minimum distance, only to be measured

Standards for Running events: – to be determined at the discretion of each school

Practice Relay races for 4×100 and 4×200 will take place at the end of the League Meet #2 depending on the time available. These practice races will not be timed. Qualifying times will be taken on the relay race day May 30.

c) Rules and Expectations – Organizational information for coaches. REVIEW/ REINFORCE WITH STUDENTS SAFETY RULES– THIS IS VERY IMPORTANT– ESPECIALLY: DON’T CROSS FINISH LINE UNLESS THEY ARE FINISHING A RACE AND KEEP OUT OF INFIELD AT ALL TIMES.

REVIEW WITH STUDENTS WHERE THEY REPORT FOR EVENTS (find out if you don’t know!!)
NO ONE SHOULD USE THE LEAGUE MEETS AS THE “FIRST TRY” AT AN EVENT. PRACTICE/WARM UPS AT FIELD EVENTS WILL BE VERY LIMITED. NO FIRST TIMERS FOR THE 2000M (they need to have run this distance before). THESE ARE COMPETITIONS, NOT CLINICS
BRING ENOUGH STICKERS- ONE FOR EACH EVENT A STUDENT WILL ENTER (FILL OUT IN ADVANCE)
PARKING – THE PARKING SITUATION HAS CHANGED DRAMATICALLY AT UVIC. ALL DRIVERS WILL BE REQUIRED TO PAY $7.50 PER VEHICLE (EVEN VOLUNTEER OFFICIALS). ANY REIMBURSEMENT FOR COACH AND OFFICIALS’ PARKING COSTS WILL BE UP TO EACH SCHOOL
EACH SCHOOL BRING GARBAGE BAGS FOR GARBAGE COLLECTION DURING THE MEET
ENSURE ALL ATHLETES ARE AWARE OF RULES AND CONSEQUENCES AND OF CODES OF CONDUCT.
EVERY ATHLETE MUST MAINTAIN A RESPONSIBLE, SPORTSMANLIKE AND CARING ATTITUDE . CONDUCT INFRACTIONS COULD RESULT IN THE ATHLETE’S DISMISSAL FROM THE TRACK MEET AND /OR DISMISSAL FROM FUTURE MEETS.
REVIEW RULES AND EVENT PROCEDURES FOR THE EVENT YOUR SCHOOL IS RUNNING. ( AT END OF INFO PACKAGE). EACH SCHOOL IS EXPECTED TO PROVIDE ADULT OFFICIALS AS PER THE ASSIGNMENT LIST (Page 4/5).WE ARE DEPENDENT ON YOUR SCHOOL TO KEEP ITS COMMITMENT TO RUNNING THE EVENT AS LISTED IN THIS PACKAGE. IF, FOR ANY REASON YOU HAVE SOME DIFFICULTY MEETING THIS COMMITMENT, A) FIND SOMEONE TO TAKE YOUR PLACE B) LET THE COMMISSIONER KNOW.
ALTHOUGH YOU MAY HAVE ACCESS TO THE STADIUM , THE ATTENDANTS WILL NOT BE PRESENT TO UNLOCK ROOMS UNTIL 3:30 ( OR 8:30AM FOR FINAL MEET)
ALL ATHLETES MUST REMAIN IN THE STANDS UNLESS THEY ARE: COMPETING, USING THE WASHROOM OR WARMING UP FOR EVENT. – UNDER NO CIRCUMSTANCES SHOULD ANY OBJECT BE THROWN (GARBAGE, PINE CONES, WATER, JUICE ETC.) – ATHLETES MAY REMAIN IN THE WASHROOMS FOR ONLY 5 MINUTES (WITHIN REASON) AT A TIME .(we’ve had vandalism in the past)
KEEP ATHLETES OFF THE INFIELD AREA

4. Officiating Duties

All SCHOOLS – Please check chart below for your duty for each Meet – contact Commissioner IMMEDIATELY if there is some problem with your assignment.
Bring tape measures and implements needed at your field event. (Be sure to bring the correct size.)Schools will be responsible for providing 2 ADULTS and 2 student helpers for each field event, as well as any equipment needed to run that event.
***Officials need to be set up and ready to start at 3:50!!

Schools Allocating Duties for Track and Field
Event / Job	Duties	When	School Responsible	Contact Name
Meet Director 1	General Meet Coordination, Results, Announcements etc. switch with Vice Director for Meet 2	Shared Duties	Arbutus	Alex Lemon
Meet Director 2	Vice Meet Director, Officials allocator, back up finish line switch with Director for Meet 2	Shared Duties	Central	Shane Pask
Food	Provide Volunteers with Snack and Lunch	Championship Meet	SMUS	Jackie Cunningham
Ribbons		Championship Meet	Monterey	Jason Gammon + Athletic Leadership
TRACK EVENTS	Duties	When	School Responsible	Contact Name
Marshall and Starters assist	start line /check in and move starters tower		St Patrick’s	Angela McLeish Robbie Veennhof
Results assistants	Assist at finish line and collect results		c/o A/C office	Brianne & Tion
Finish Line Coordination	Oversee All Days	All Meets	Central + Community Track Volunteers Lin Hopkins
Finish Line Timers & Judges	Timers (# to be determined)	All Meets	Shoreline, Cedar Hill, Athletic Leadership
Relay Judges	Judges (4)	Meet 4, Championship	ALL SCHOOLS
Hurdles	Put on track, adjust, and remove	Meet 3, Championship	ALL SCHOOLS, Arbutus Athletic Leadership

FIELD EVENTS	Duties	When		School Responsible	Contact Name
All schools will be responsible for providing a minimum of 2 adults and 2 student helpers for each field event, as well as any equipment needed to run that event. Become familiar with the rules, and come as early as possible to set up the competition area.
Girls 6/7 High Jump		Tape Measure	Meet 2, Championship	Colquitz	Christine Crljenkovic
Boys 6/7 High Jump		Tape Measure	Meet 1, Championship	GNS	Cheyenne Furrer, Russell Martson
Gr 8 High Jump		Tape Measure	Meet 3, Championship	Lansdowne & St. Margarets	Todd Shroeder Dawn Ranns
Girls Triple Jump		Tape Measure	Meet 2, Championship	PCS/SIDES	Brett Low, Erik Oinonen, David Burnham
Boys Triple Jump		Tape Measure	Meet 2 Championship	Glanford	Greg Barmby Nicole Olynyk
Triple Jump 3 (Overflow)		Tape Measure	Meet 2	St. Joes	Mitch Zuback
Boys Long Jump 1		Tape Measure	Meet 3, Championship	Rockheights	Christian MacInnis
Boys Long Jump 2		Tape Measure	Meet 3	Spencer	Brad Lidstone
Boys Long Jump 3		Tape Measure	Meet 3	Christ Church	James Rhodes
Girls Long Jump 1		Tape Measure	Meet 1 Championship	North Saanich	Maryke Jones Pam Carruthers
Girls Long Jump 2		Tape Measure	Meet 1	Bayside	Jason Papich Charles Kovacs
Girls Long Jump 3		Tape Measure	Meet 1	Royal Oak	Adam Ravenhill
Girls Shot Put		4 lbs. Tape Measure	Meet 1, Championship	Journey	Zac Vine
Boys Shot Put		Gr 7/8 6lbs. Gr 6 4lbs. Tape Measure	Meet 3, Championship	Dunsmuir	Meghan Caldwell
Girls Discus		1kg. Tape Measure	Meet 3, Championship	Gordon Head	Jason Owen
Boys Discus		1kg. Tape Measure	Meet 1, Meet 4	SMUS	Jackie Cunningham

5. Detailed League Meets Schedule

***No start times are listed beside events as entry numbers are impossible to predict. Events will be called over the PA – this will give time for the athletes running first, to time their warm ups more accurately. Field event officials may need to prioritize students that need to compete in a running event. Field event officials get clearance from Commissioners to close a qualifying event on a given day. Track events are run oldest to youngest in order listed below. Runners will be randomly assigned to heats, mixing schools as much as possible. Field events are run youngest to oldest.

League Meet #1 – Thursday May 9, 2024
Events begin at 4 pm – estimate 6:00 finish. Track events are run oldest to youngest in the order listed below.
800m all 6 groups – waterfall start may be used
200m
2000m

Field events are run youngest to oldest in the order listed below. Warm up time will be limited. Please check in with the field event official before you go to track events.
Long jump – girls gr. 6 (pit 1) (North Saanich) athletes get 3 attempts each
Long jump – girls gr. 7 (pit 2) (Bayside) athletes get 3 attempts each
Long jump – girls gr. 8 (pit 3) (Royal Oak) athletes get 3 attempts each
High Jump – boys gr. 6/7 (pit 1) (GNS) max of 9 attempts / athlete # of attempts to be confirmed @ Coaches Meeting
Discus – boys (SMUS) 3 attempts
Shot Put – girls (Journey) – (4lbs for gr. 6/7 and 6 lbs for gr. 8) (outside stadium near 100 m start)
3 attempts

League Meet #2 – Thursday, May 16th, 2024
Events begin at 4 pm – estimate 6:30 finish
Track events are run oldest to youngest in the order listed below
100m
4x100m – practice – no timers (self-time)
Field events are run youngest to oldest in the order listed below. Warm up time will be limited. Please check in with the field event official before you go to track events.
Triple Jump – girls (pit 1) (PCS/SIDES) athletes get 3 attempts each
Triple Jump – boys (pit 2) (Glanford) athletes get 3 attempts each
Triple Jump – (pit 3 -overflow) (St. Joes) athletes get 3 attempts each
High Jump – girls gr 6/7 (pit 1) (Colquitz) max of 9 attempts/athlete # of attempts to be confirmed @ Coaches Meeting

League Meet #3 – Monday May 27, 2024
Events begin at 4 pm – estimate 6:30 finish
Track events are run oldest to youngest in the order listed below.
Sprint hurdles in lanes 3 – 9
1200m – lanes 1-2
300m -all 6 groups – waterfall start may be used

Field events are run youngest to oldest in the order listed below. Warm up time will be limited.
Long Jump – boys gr. 6 (pit 1) (Rockheights) athletes get 3 attempts each
Long Jump – boys gr. 7 (pit 2) (Spencer) athletes get 3 attempts each
Long Jump – boys gr. 8 (pit 3) (Christ Church) athletes get 3 attempts each
High Jump – all gr 8 (pit 1) (Lansdowne/ St. Margarets) max of 9 attempts / athlete
Discus – girls (Gordon Head) 3 attempts
Shot Put – boys (Dunsmuir) – (4lbs for gr. 6 and 6 lbs for gr. 7/8) (outside stadium near 100 m start) 3 attempts

League Meet #4 – Wednesday, May 29, 2024Events begin at 4 pm – estimate 6:00 finish. Track events are run oldest to youngest in the order listed below.New: Discus -Boys final**
check results from May 11th online to determine the top 12 throwers for the Discus. (top 12 plus 2 alternates should attend) If your athlete is NOT going to participate, contact the Meet Director.2000m final**
check results from May 11th online to determine the top 16 runners for the 2000m. (top 16 plus 2 alternates should attend for boys and girls) If your athlete is NOT going to participate contact the Meet Director.

4X100 relay qualifying – all schools be prepared to provide workers as zone judges.
Other events as needed to complete.
4×200 practice races follow if time permits (self-time).

6. Qualifying for the Championship from League Meets

a) Track Events :In the 80m hurdles, 100m, 200m, 300m, 800m, 4×100, and 1200m 2 flights (A,B) will qualify for the Championship Meet: Top 8 times will be entered into A flight, next 8 times will enter B flight.
3 alternates will also be named that should consider attending the Championship. 3 alternates will be listed for all running events so that coaches can alert those athletes to the possibility that they may compete if a lane is empty at the Finals. Once an athlete is entered into a heat, they may not run in a different heat.
b) Qualifiers for the 2000m race and Boys Discus in meet #4 will be indicated on the LIMSSAA website.
c) 4×200 relay will be held as a timed final at the Championships only. Depending on the number of entries, age groups may be combined. Lanes will be randomly assigned.
d) Field Events: Top 12 qualify
e)School and individual Qualifying limits:
-Relays – – there is a maximum of 2 teams per school per category (4×200 and 4×100)
-A maximum 3 athletes per school will be allowed to compete in any (all) individual events
-individual athletes may qualify in a max of 3 individual events + 2 relays
** NOTE: it is poor practice to have students in 3 running events + relay (too physically demanding).
Many qualifiers have been dropping out (too many events?), so officials will enforce a rule: If an athlete “no shows” at an event for which they have been qualified for and entered into, they are disqualified from all other events. If athletes wish to reduce their # of events on race day (sickness or other) they must start the race they are entered in, but they may chose not to finish it. This would not result in disqualification from future events that day.

7. Seeding Meeting Information:
Date: Monday June 3rd, 2024 at Cedar Hill at 4pm

It is compulsory for all coaches need to attend this meeting to compile event lists for the June 5 Championship Meet. Please meet with students before you attend the meeting in order to have a realistic tally of who is participating from your school in each event

a)Prior to Seeding Meeting

Coaches are to review results from May 9, 16, 27 and 29 carefully from the website prior to entry meeting for championships,
Review and record qualifiers (can use attached form) and be aware of qualifying limits from above information
Double check with students as to their intentions to participate and that transportation is lined up. Please be prepared.

b) At Seeding Meeting:

Results will be reviewed event by event to see who qualifies and who is scratched and who will be moved up as a result. (coaches contribute their teams qualifying decisions)
16 qualifiers for track and 12 qualifiers for field
listing alternates: 3 for track and 2 for field and should show up to event
Alternate takes the place of scratch. There is no movement up from ‘B’ flight to ‘A’ flight
Alternates cannot exceed the limit of 3 participants per school ( or # of events per person)
A list of qualifiers will be posted on the website, following the May 29^th seeding meeting. They will be posted at the meet.
declare (register) 4×200 teams at this meeting

c)If a coach is absent for this meeting, (if a school is not represented) athletes will not be entered into events.

d)TIES: When a tie for the last qualifying position occurs, the tie will not be broken; the number of finalists will be increased by one.

e) For events that are not filled, a school may enter more than 3 athletes.

8. Championship Schedule (Wednesday June 5, 2024)

2024 CHAMPIONSHIP TF SCHEDULE